Inside Sales Teams - 5 Top Strategies for Small Business

Many Small Businesses are looking to increase sales this year by expanding or upgrading an Inside Sales Program.  In this article we outline the Top Five business-to-business strategies for implementing fast-selling Inside Sales Teams in a company. There are many factors that determine which strategy is best for your organization.  Although Social Networking and Marketing are very Hot Topics this year,  you still need a fast-moving, high quality sales team to grow a small businesses. The common benefits of adding or expanding inside sales programs include:

  • Shifting more experienced (and more expensive) Field Sales Reps to Higher-End Sales Opportunities
  • Reducing the Cost of overall Sales Resources
  • Establishing Sales Coverage around the US and World
  • Responding to Sales Inquiries Faster
  • Building a Sales Infrastructure that is flexible and can continue to quickly Grow Sales

Note: For this article we define Inside Sales Reps as staff with "Sales" Skills and Training.  Reps that only focus on Social Marketing, Lead Qualification,  Lead Generation and Demand Generation are NOT addressed in this article.

man on laptop and phone - Credit: Ambro @ freedigitalphotosnet

Strategy 1 - Close Low-end Sales

Less Experienced Inside Sales Reps can sell products from $100 to $5,000 over the phone.

They can either complete outbound sales calls and/or accept inbound calls through your Company's toll-free 800 (or 888) number. They usually can close low-end products within one to five calls and emails or social conversations.

Strategy 2 - Close Larger Complex Sales

Senior Inside Sales Reps can sell more complex products from $5,000 to $500,000 over the phone and internet.

These products and services need a one to 18-month sales cycle. The Reps work with your customers throughout the entire sales process.

Strategy 3 - Product Demo and Trial Period Follow-up & Close

Inside Sales Reps make follow-up calls to prospects testing your product. Prospects typically sign-up for a trial on your website. Reps then call during the trial, at the end of the trial, and after the trial period, to close business and make quota.

Strategy 4 - Established Customer, Reseller Sales & Account Management

Inside Sales Reps can be assigned to Existing Customers, Partners or Re-sellers. Their goals are to increase sales from existing customers, increase customer satisfaction and reduce your cost of sales. They also provide a great defense from your competitors' Sales Reps calling on your own customers.

Strategy 5 - Team Selling

Inside Reps can be teamed with Outside Sales Representatives in a territory.

Some Companies create a team territory between an Inside and Outside Sales Team. They share Commissions from the shared territory.  In one situation, you can assign Inside Sales to the bottom 80 percent of their Customer/Re-seller territory and Field Reps to the top 20 percent of a territory.

In another case, a Fortune 1000 Account Territory Team will have an Inside Sales Reps Assigned to new Division Contacts and a more Senior Account Rep assigned to short-term opportunities and key contacts.

So How Do You Decide on Which Strategy?

Very often, the "Boss" or "Decision Maker" decides the strategy based on their past experiences, a business associate or friend's recommendation (yes, this does happen) and the company philosophy. When you have a new Sales Executive join the company, they'll usually bring a strategy that they've used in the past,  like and have had success.

 

Building and growing an Inside Sales Team sounds like an easy concept.  However, it's the strategy and implementation details that will make the difference between average sales and significant sales growth.

 

Please share your comments on other Inside Sales Best Practices that worked for your Small Business.

 

Top 10 Small Business Tech Trends in 2013

 In 2013, there is a much larger opportunity than in the last few years for non-technology oriented Small Businesses to implement the latest technology. All of them will help you increase your sales and/or reduce your costs.   In addition, technology prices have dropped like a rock and they are so much easier to use (and learn) than ever before.  This article was written for the non-technical owner or manager of a Home or Small Business.

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Here are the 10 Key Small Business Trends: 

 

  1.  Marketing Videos are being Added to Websites to Increase Sales Leads These days, most prospects want to watch a short 30- to 90-second video about your products or services on your website.  Many don't have time to read a long white paper or product description during their first visit to your site. You can thank the use of YouTube and Smartphones for this change.  The good news is that the cost of creating videos has dramatically gone down in the last few years.  You can create them yourself or hire professionals to publish them. This will reduce your cost of Sales and Marketing and increase the number of your Sales / Marketing Presentations to prospects over the next 12 months.

     

  2. Lead Nurturing Programs are Increasing Sales Prospects while Reducing  the Cost of the Lead Process Send (or Scan) all Leads including: Trade Show Leads, Business Cards and Paper Lead Forms into your Customer Relationship Management (CRM) System or a dedicated "Marketing Automation" system.   You can then use "Lead Nurturing" Campaigns to better qualify sales leads before sending them to expensive outside Sales / Account Managers. Sales and Marketing Productivity both go up.

     

  3. Smartphones are Replacing  Basic (Feature) Phones I know many Small Business Owners don't believe this.  However, a Smartphone is NOT a "Nice to Have" product anymore.  It is a "Need to Have" It's simple... If your competition have Smartphones and you don't, you will be less responsive to your customers and you will lose sales over time.   Thanks to eMail, Texting, Instant Messaging, Twitter, LinkedIn and Facebook, you need to respond to your sales prospects and customers much faster than even two years ago.  You can also use a Smartphone to process credit card orders in the field.  There are several companies that provide Free Apps and Credit Card Readers.  Smartphones let you and your employees respond to Customers, Partners, Managers and Prospects as quickly as your Competition... or faster.

     

  4. Social Marketing is Reducing Telemarketing & List Buying Costs If you are still only using Telemarketing, Buying Cold Call Lists and Sending Paper Mailers, you are missing a lot of sales prospects, spending more money than the competition and falling behind in productivity. If you outsource your telemarketing overseas to save money, you very likely have other issues.   Your "under 40" prospects,  don't talk as much on the phone as before.  It's time to start learning and testing Social Networking... yes Twitter, LinkedIn, Google+, Pinterest, Facebook, Blogs and more....

     

  5. Small Business Applications are Moving from old Client / Servers to Web or "Cloud Computing" If you need to replace or upgrade an old application or computer system this year, you should seriously consider replacing the application with a cloud computing application.  The new Cloud Apps are designed to work with the new Smartphones and Tablets.  Sales Leads are delivered real-time to your Sales Teams and Channel Partners which will increase the number of sales contacts per day. As a small business, you can also save significant money over the next three years by moving to this newer technology. You can usually reduce your start-up, training and conversion costs for employees. If you are new to Cloud Computing,  this article and video should help explain this basics: ABC News Brief Article: "What is the Cloud?" YouTube Short Video:  Computer Basics: What is the Cloud?

     

  6. Web Training Programs will Increase the Professional Skills of your Employees Technology is rapidly changing almost all industries. Some companies are being turned upside down due to these changes.  You need to help your people keep up (and get ahead) of all the changes.... or you may NOT be in business in the future.  Web-based Training is ideal for remote sales teams working out of their homes or small offices.  Affordable Web-based training can now keep your costs down, your peoples' skills up and improve sales productivity.

     

  7. Web-based Meetings/Events Increase the number of Sales Calls, Demos & Seminars per month Web-based Meetings and Event technology is now used by most larger companies on a daily basis.  The cost of Web-based Meetings and Events has dramatically decreased and Small Businesses can now take advantage of this technology. It also reduces their cost of sales significantly. ROI is in months, not years.

     

  8. iPads are Increasing Sales Productivity A dirty little secret is that many Sales Reps still leave their laptops at home, in the hotel room or in the trunk of a car when they make sales calls.  The Tablet is  replacing the need to carry around a laptop for everyone. Tablets also lower the cost of training remote staff and laptop maintenance.  I recently traveled to Europe for two weeks with an Apple iPhone, iPad and a Bluetooth keyboard.  It's the first time I ever traveled without my laptop and I never missed it for a minute. One strategy is to keep your old desktops and laptops for another year. Invest in new tablets for your key people this year and run pilot tests on how to improve productivity.

     

  9. Web Customer Relationship Management (CRM) is Replacing  Old PC and Client Server CRM The modern Web-based CRM Systems were developed for the Web / Cloud and Mobile Apps.  Older systems just do not work as well with the new Smartphones and Tablets. This increases your maintenance costs and many of the real-time updates are just not available to your employees.

     

  10. Evaluate Replacing  or Supplementing MS Office with Google Office to Reduce Costs & Improve Collaboration Most employees only use 10-25% of the features in Microsoft Office.  As more Applications are moving to the Web / Cloud,  there is less and less need to buy and upgrade expensive Microsoft Office Applications for everyone in the company.   Note: Google Office is less polished and has fewer features when compared to Microsoft Office.  Many Small Businesses are moving to Google Office (@ $50 per person per year) or Zoho Office or other solutions to save money, and improve staff, client and partner collaboration.

     

 

If you have any questions or comments, please give us a call @ 650-866-5517 or comment in the field below.

Image above courtesy of Stuart Miles / FreeDigitalPhotos.net

Please share your comments below on any other key trends that you think are important in 2013.

 

Top 10 Small Business "Windows 8" Upgrade Tips

Small Business Working on a laptop and Smartphone - Credit: freedigitalphotos.net In 2013, Microsoft significantly changed the Windows 8 and Office user interface. Your employees are going to have to re-learn how to use Office Applications after you upgrade your PCs and Laptops.  Here are a few key tips to help evaluate this upgrade for your Small Business.

 

 

Small Business "Windows 8" Upgrade Tips:

1. Read the Walt Mossberg article (see link below) on Windows 8 before you spend any money 2. Increase (or establish) a budget for employee Office Software training 3. Line-up extra help for your staff, including: phone and one-to-one coaching 4. Make sure your existing software will work with Windows 8 5. Identify and Implement any business process changes 6. Re-write any office manuals 7. Confirm who in IT Support actually knows anything about Windows 8. It's new to everyone.... 8. Check that all your existing PC & Laptop accessories will work 9. Budget lots of extra money to deal with the unknown 10. You may want to wait for the rest of the industry to come up to speed before you invest in this upgrade.

The bottom-line is that your Small Business Staff & Information Technology Resource "Productivity will likely go down" and your "PC Costs will go up" by implementing Windows 8 in 2013.

Hope these tips help....

 

Note: It's important for a Small Business Owner to read the Mossberg review below before you upgrade or buy a new Windows PC.  Microsoft will have a Windows 8 upgrade by 2014 to fix many of the problems created by the new design.

 

"Microsoft is giving Windows its most radical overhaul since 1995 and even its most devoted users won’t recognize the venerable computer operating system in this new incarnation, called Windows 8, when it appears Oct. 26."  Walt Mossberg

Windows 8 Review by Walt Mossberg - AllThingsD

 

Note: Photo Image courtesy of  FreeDigitalPhotos.net

 

 

Small Business Poll - Top Technology to Implement in 2012?

Are you starting to think about planning for next year? Do you have any feel for the top cost-effective new technology that will boost your company sales and productivity? During the fourth quarter, we asked Small Business Executives, Managers or Owners to share  the Top 3-4 NEW Technologies that they were thinking about implementing in 2012.  Based on the survey, the following are the top 4 technologies for 2012:

  1. Upgrading the Company Website with the Latest Technology
  2. Implementing Smartphones and Tablets
  3. Testing and Implementing Social Marketing
  4. Adding Video Content for the Website including: Customer Demos, New Product Announcements, Success Stories and Best Practice Tips

[polldaddy poll=5485445]

Note: The votes were  anonymous and we do NOT collecting any personal info.  All poll results are available now.

Please share the poll results with other managers or owners... and add any comments or questions in the comment field below.

Should I Buy iPad Tablets for my Small Business?

 

 

 

 

 

Question: Should I buy iPad Tablets for my Small Business? ...or another manufacturer's Tablets?

Answer: This is an easy answer - YES!.  For now, you should buy an iPad Tablet!  In 2011, 85-90% of all Tablets sold are Apple iPads. They own the market.

However, there are a few exceptions that you should check out:

  1. If you just hate Apple and Apple products, buy the Samsung Android 10" Tablet. Do not buy the Motorola Tablets...yet.
  2. If you love RIM (Blackberry Smartphones), you should look at the RIM Tablet... and wait until next year for the new model.
  3. If you love HP (or the old Palm),  sorry... as of 8/18/2011 HP cancelled the product line. Look at the Samsung Android Tablets.
  4. If you love Google (Android), you should buy the Samsung 10" Tablet. It is the best product next to the Apple iPad.
  5. If you are Tech Nerd or Geek, you should buy the Samsung 10" Tablet.... but first look at the Apple iPad. You maybe very surprised.
  6. If you love the Amazon (Kindle eBook Reader),  you could buy the new Amazon Kindle 7" Fire Tablet...or you may want to wait until Q2 2012 to see if Amazon comes out with a new 10" Tablet. The 10" Tablet is expected to be a much better product than the 1st 7" Tablet announced in September 2011.

That's about it!

Top 5 reasons for buying the iPad  (over other Tablets) for your Small Business:

  1. The Easy of Use & User Interface is so much better than all the other Tablets - Greatly Reduces Your Training and Support Costs
  2. There are significantly more  applications that can make your people much more productive when working.
  3. Boost Employee Morale (and Productivity) - This is one of the few products that greatly improves productivity and employee morale at the same time.
  4. Better Security - The iPad App Store is a closed system that greatly reduces the potential for applications with viruses.
  5. In our experience, the Apple Store is a great place for FREE help. The AT&T, Verizon, Sprint and Best Buy Stores are not much help.

We purchased the Apple iPad to test in May 2011. The bottom line is that it's one of the most useful business products we have ever used.

In 2012, there will be another round of new Tablet products that should dramatically expand the alternatives for Small Business tablets.  However, for now, the new iPad  is the superior product according to almost all top analysts.

Please contact us if you have any questions, need more info... or just reply with a comment below.

Cloud Backup Best Practices, Services & Top Tips

Small Business Working on a laptop and Smartphone - Credit: freedigitalphotos.net Over the last five years,  we moved more and more of our important information from paper storage to our PCs, Smartphones and to Cloud Applications.   When we completed Spring Cleaning this year, we actually eliminated "two 4-draw File Cabinets" with folders  instead of typically adding more of them.

 

In the past, we only backed up the computerized information daily to external disk drives on site and kept a few of them off-site.

During the last 3-4 years, we added unlimited internet backup services.  We have hundreds of gigabites of data now stored off-site that are available if something happens to our local equipment. They automatically transmit an encrypted copy all our information off-site everyday.  (Note: We test different services to learn how they work and better help our clients).

The backup services are wonderful.  The cost of backing up your Smartphone, Laptop, PC or Mac  has significantly dropped, security is extremely high and the service is easy to implement.  To get started, you download and install a small program from their site on your PC or Mac.  We have our systems set up to backup all changes that occur during the day that night.  All the data is encrypted by the software before it leaves your home or office.  We've tested Mozy, Carbonite and Crashplan. The Transporter drive is next on our list.   So far, knock wood... no problems.

We spend about $120 per year for complete data backups of all PCs/Macs.

Below are some lists we compiled during our evaluation and use of the different Internet Backup Services:

  • 5   Backup Service Benefits
  • 5   Key Questions About Your Current Backup Process
  • 10 Applications to Backup in Your Office
  • 10 Reasons to Backup Your Home Computers
  • 10 Top Ways Data is Distroyed or Lost
  • 2  Top Internet Backup Solutions

 

5 Backup Service Benefits

  • Set-up is quick and simple
  • Software is easy to install on your PC or Mac
  • Backups are automatic and in the background
  • All files are encrypted on your Computer before transfer for best security
  • Perform incremental backups


5 Key Questions About Your Current Backup Process

Here are five questions to ask yourself about your current computer backup process:

  • How often should you backup your data?
  • Do you backup your data Daily, Weekly or Monthly?
  • Do you keep a copy of your backup in an off-site secure location?
  • Is the data encrypted to increase security?
  • Do employees (or you) leave backup copies in the car while doing errands,  dining or overnight?


10 Applications to Backup in Your Office

  • Customer Information and Order History
  • Sales Forecasts & Leads
  • Customer Service Info
  • Inventory
  • Purchasing / Vendors
  • Accounting- GL, AP & AR
  • Employee - HR - Payroll
  • Marketing Materials & Templates
  • Business Plans, Reports and Calendars
  • eMail, IM and Other Communications


10 Reasons to Backup Your Home Data, Videos, Photos and Music

You may want to think about how you would feel if a fire, flood, robbery or tornado destroyed all the photos and videos of all your:

  • Birthdays
  • Wedding & Anniversaries
  • Graduations
  • Vacations
  • Family BBQ Picnic
  • Grandparents & Grandchildren
  • Financial Statements
  • Sons & Daughters
  • Sisters & Brothers
  • Family Holidays


10 Ways Data Is Destroyed or Lost:

  • Fire or Flood
  • Earthquake
  • Storm / Rain Damage
  • Tornados
  • Delete a File by Mistake
  • Burglary & Robbery
  • Children's Mistakes
  • Virus
  • PC Crashes
  • Lost Smartphone, Laptop or iPods


Summary

We get asked all the time.... So which is the best backup company to use for a Small Business or Home Office?    The bottom line is most of the top companies  work extremely well and we don't have a strong preference one way or another.  However, if you have a large amount of back-up data,  at this time CrashPlan has a few more options to speed up the restore process.  We highly recommend Mozy, Carbonite, CrashPlan and DollyDrive to our Friends and Business Clients.

As part of my consulting job at Deloitte and Touche, I use to perform security audits for large data centers and company computer systems.  We would have killed to have these great backup and security products available for our smaller clients.

Top Rated Cloud Backup Services for Small Business (and the Home)

If you want more information on four of the top rated Internet Remote Small Business Backup Services,  you can click the links below. All four services also provide home versions of their services that are ideal for the Family, a Home Office or a Small Office.

Carbonite Business Backup - Gives you secure, automatic & affordable online backup, plus access to your files anytime, anywhere $229 / year

Mozy Backup for Personal and Business - Secure Online Backup for Small Business... and Home Devices

Crashplan - Provides Secure Encrypted Cloud Backup for Small Business and Home Devices

DollyDrive  - Specializes in all Apple devices.  If you have an all Apple Home or Small Business, they have Apple specialists and very good prices on large amounts of data.

The Transporter Private Cloud - Low-Cost Cloud Storage and Backup for people that are concerned about Cloud Backup Security. Highly rated by everyone. We like this product a lot. There are two popular models now:

Transporter Sync Private Cloud - Buy from Amazon

Seagate 1TB SSHD and Drobo Transporter Private Cloud - Buy from Amazon These services protect you from yourself, your employees and criminals.

Feel free to contact us if you have any questions or please comment below.

 

Top 10 CEO Challenges in 2015

As we start 2015, what are your challenges for the rest of  the year? I found two recent reports from the Conference Board and Gartner that share where other executives are allocating their time and resources.

The Conference Board published their latest report on the "Top 10 CEO Challenges in 2015" last month.  It is no surprise that many of the issues focus on "Business Growth Basics."  Some of the top Challenges include:

  • Excellence in Execution
  • Consistent Execution of Strategy by Top Management
  • Sustained & Steady Top-Line Growth
  • Customer Loyalty / Retention
  • Profit Growth
  • Corporate Reputation for Quality Products/Services
  • Stimulating Innovation/Creativity/Enabling Entrepreneurship

The following are  excerpts from the articles:

"The critical issues of excellence in execution and consistent execution of strategy by top management have consistently remained at the top of the list.  But in the latest survey (which was fielded October-December 2009),  such growth-oriented challenges as sustained and steady top-line growth, customer loyalty/retention, and profit growth received higher ratings as "greatest concerns." Also moving up were corporate reputation for quality products/services, and stimulating innovation/creativity/enabling entrepreneurship."CEOs' focus on these challenges suggests that recession-weary customers need to be wooed with significant new value to win back their business," Barrington added."  Source:  The Conference Board CEO Challenge 2010 Survey - Feburary 2010

A Gartner Report from December 2009,  found that a "majority of U.S. and U.K. CEOs and senior executives believe that IT-enabled change will play a significant role in a post-recession economy.  While very few executives expect a rapid return to 2007 performance levels, revenue growth has replaced cost cutting as the top priority in large private- sector organizations.   In 2010, 71 percent of executives say their focus will be on improving revenues."  Source: Information Management

Top 10 Things NOT to do When a Customers Calls!

I've had lots of bad experiences (and a few great ones) this HolidaySeason with automated phone systems and customer service centers.  I will not name the poor company experiences here...tis the holiday Season :)  However, if you want a great experience... call  Zappos.com with a customer service problem...and listen to the magic. According to a recent survey of 8,880 consumers across 16 countries, poor customer service cost an aggregate of $338.5 billion per year, the average value of each lost relationship across all countries surveyed costing $243.  2009  (Survey by Greenfield Online and Ovum).

It's hard enough to find a customer service phone number on a customer website.  However, when you make the call, the experience should not make the situation even worse.

Phone System Best Practices

I thought I would share some Phone System Best Practice Reminders for Small Businesses:

  1. Don't transfer the customer to a non-working phone extension (or busy signal)
  2. Don't trap a customer in your automated self-service (so you need to hang up, re-dial and start again)
  3. Always have  the option to press "O" to get to a live operator at any time (only the better companies do this)
  4. Don't make the customer wait too long  before reaching a live rep (especially during the Holidays)
  5. Don't require customers to repeat themselves to several Representatives
  6. Don't be cheap on continuous Representatives skills training  on how to answer inquiries
  7. Don't forget to train outsourced Reps on US (or any host country) Culture and Thinking
  8. Offer to send an email confirmation of the conversation (Great way to collect customer email addresses)
  9. Always put your phone number on your "Contact Us" web page.
  10. Don't forget to Thank the Customer for their Business

You may want to complete a quick audit of your customer service and phone system NOW to fix any short-term major issues.   However, plan on a more formal review and repair of your phone system, customer policies and call center  procedures in Q1 2010. If you are concerned about the cost, review the costs of lost business at the beginning of this article.

Important 2010 Tip

Don't forget to budget time and money for adding and  expanding Social Networking Programs. It's NOT an option anymore...but a "requirement" for high customer satisfaction.

Feel free to add comments on your own Holiday Customer Service Experiences... any great company customer service experiences out there?

Happy Holidays!